DEADLINE: 4:30pm, July 3, 2015
Probationary: $75,000 per annum (3 months)
Permanent: $80,000 per annum
*In addition to the rate of pay, McMurray Métis offers a generous health care plan.
Please forward covering letter and curriculum vitae in confidence to:
General Manager: firstname.lastname@example.org; and
Office Manager: email@example.com
We appreciate the interest of all applicants, however only those selected for an interview will be contacted.
Administrator: Community Relations and Events
POSITION TYPE AND HOURS
This is a permanent full-time position working forty (40) hours per week.
PURPOSE OF THE POSITION
The Administrator for Community Relations and Events is the administrative lead for community relations and the planning and coordination of events including the Métis Festival, Infinity Métis Golf Tournament, Elders Christmas Celebration, and such other events as occur from time to time. Duties are performed at various levels within the defined title.
A combination of post-secondary education and direct work experience in communications, event planning, marketing, and media relations; and
Must be proficient in the use of graphic design software;
Must be willing to attend evening and weekend meetings; and
A personal vehicle for business use is required.
SKILLS AND ATTRIBUTES
Highly developed analytical and critical thinking skills, communication and interpersonal skills, political awareness, and sensitivity;
Ability to establish and maintain effective working relationships with managers, co-workers, and external contacts;
Interact in a manner that builds trust, credibility, and rapport;
Negotiation, interpersonal, investigation, mediation, and facilitation skills;
High emotional intelligence capacity including the ability to deal effectively with ambiguity, remain calm, and neutral in conflict situations;
The incumbent must maintain strict confidentiality in performing their duties; and
The incumbent must also demonstrate the following personal attributes:
Be honest and trustworthy;
Possess cultural awareness and sensitivity;
Be flexible; and
Demonstrate sound work ethic.
DUTIES AND RESPONSIBILITIES
Act as the media liaison for the General Manager and Local Council Members as required;
Manage website and social media in collaboration with General Manager;
Evaluate current events and media reports for impact on McMurray Métis;
Develop and implement media, communications, and public relations strategies;
Take photographs at activities and events; and
Create and distribute quarterly newsletter and Annual Report including:
Collecting materials, pictures, stories to go in newsletter from office staff, Local Council members, consultants, and members as appropriate;
Budgeting each edition, this will include cost of printing and mail out; and
Compiling all information required for newsletter and Annual Report. Each edition to be sent out to the membership, community organizations, industry, and businesses that interact with the McMurray Métis.
Identify, develop, and maintain external relationships with community organizations;
Interact with agencies, associations, networks, boards, vendors, multi-stakeholder groups, and community members; and
Explore opportunities for partnerships with community organizations that will further the McMurray Métis mission.
Act as lead organizer all McMurray Métis related events;
Coordinate services, such as venue, accommodation and transportation of participants, catering, signage, displays, audiovisual equipment, printing, etc;
Conduct research, make site visits, and find resources to help in making decisions about event possibilities;
Negotiate the type and cost of services to be provided within a budget;
Prepare contracts consistent with accurate information and details pertaining to the specific event;
Source speakers and entertainment options;
Create and revise room layouts for each event;
Propose new ideas to improve the event planning and implementation process;
Serve as liaison with vendors on event-related matters;
Coordinate marketing of event and promoting sponsorship through mail, phone, website, newspaper, radio, television;
Recruit and motivate volunteers;
Develop project budgets for each event;
Edit and design materials for each event;
Close out all events as required;
Collect and analyze data on projects undertaken and report on project outcomes; and
Prepare and present reports on status and proposals for approval of events.
Coordinate internal local council, staff, and member scheduling for community and McMurray Métis activities, events, and meetings;
Participate in board meetings as requested; and
Perform other related duties as required by the Office Manager/General Manager.
REPORTS DIRECTLY TO
Office Manager on human resources and scheduling files; and
General Manager on communications and community relations files.